Everything JobbTrakr Does
The Complete List
No marketing fluff. Just the actual features you get when you sign up. From basic job tracking to advanced payment automation, here's what's included.
Try It Free for 30 Days →Job Management
The core stuff. Creating jobs, tracking them, getting them done.
- Create jobs in seconds
Customer, address, job type, scheduled date. That's it. Add more details later if you need.
- Convert quotes to jobs instantly
Customer approved your quote? One click and it's a scheduled job with all the details copied over.
- Multi-day jobs
Big renovation taking all week? Set start and end dates. The job shows on every day it's running.
- Job status tracking
Scheduled, In Progress, Complete, Cancelled. Know exactly where every job is at.
- Add job materials
Pull parts from your inventory. They auto-deduct from stock when you mark the job complete.
- Assign workers to jobs
Solo or team job? Assign workers so everyone knows who's doing what.
- Job site address management
Different from customer's billing address? No problem. Store separate job site details.
- Site contact person
Property manager? Building supervisor? Store their details separately from the customer.
- Job notes and descriptions
Write down whatever you need to remember. Access codes, special instructions, weird quirks.
- Attach files to jobs
Photos of the site, signed work orders, before/after shots. Store them with the job.
- Recurring jobs
Weekly lawn mowing? Monthly AC servicing? Set it once, it auto-creates forever.
- Job costing
See what the job cost you (labor + materials) vs what you charged. Know your margins.
Scheduling & Calendar
Stop double-booking. Stop forgetting jobs. Visual calendar that actually works.
- Daily view
Detailed look at today or any specific day. Perfect when you're planning tomorrow.
- Weekly view
See the whole week at once. Best for coordinating team schedules.
- Monthly view
Big picture planning. See how busy next month looks. Plan capacity.
- Create jobs direct from calendar
Click a date, create a job. Don't have to go to the jobs page first.
- Color-coded job statuses
Blue for scheduled, orange for in progress, green for done. See everything at a glance.
- Status legend
Forget what the colors mean? Legend is right there on the calendar.
- Jump to jobs from calendar
See a job on the calendar, click it, full job details open up.
- Filter by job status
Only want to see completed jobs? Or just what's scheduled? Filter it.
- Search jobs in calendar
Can't remember when that Smith job was? Search for it.
- Mark days unavailable
Taking a holiday? Block out those dates so you don't schedule work by mistake.
Quotes & Estimates
Create professional quotes fast. Send them. Get approvals. Win more work.
- Line item quotes
List each part of the job separately. Labor, materials, whatever. As detailed as you want.
- Three item types: Labour, Materials, Other
Pick the type for each line. Helps with job costing later.
- Pull parts from inventory
Don't manually type part names and prices. Pull them straight from your inventory.
- Markup on materials
Buy a part for $50, charge $75. Set your markup percentage or dollar amount.
- Auto tax calculation
GST for Australia and New Zealand. Adds up automatically.
- Send quotes by email
Customer gets a link to view and approve the quote online.
- Send quotes by SMS
Text them the quote link. Faster than email for some customers.
- Digital signature capture
Customer can sign on their phone when approving. You get a record of it.
- Optional signature requirement
Turn signature on or off per quote. Sometimes you need it, sometimes you don't.
- Quote status tracking
Draft, Sent, Approved, Declined, Expired. Always know where each quote is at.
- Urgency flags
Mark quotes as urgent so they don't get lost in the pile.
- Set expiry dates
"This quote valid for 30 days." Set the date, system tracks it.
- Convert approved quotes to jobs
They said yes? Click convert. All the quote details become job details automatically.
- Attach files to quotes
Diagrams, product specs, photos. Attach whatever helps sell the job.
Invoicing & Payments
Tax-compliant invoices. Multiple payment options. Actually get paid.
- Auto tax calculations
GST calculated automatically on every invoice for Australia and New Zealand.
- Include your tax number
ABN or IRD number - set it once in settings, appears on every invoice.
- Send invoices by email
Customer gets the invoice as a PDF and a payment link.
- Send invoices by SMS
Some customers prefer texts. Send the invoice link via SMS.
- Customer payment portal
They click the link, see the invoice, pay with credit card. All handled for you.
- Stripe payment processing
Accept credit cards through Stripe. Connects to your account, you get the money.
- Record cash payments
Customer paid in cash? Mark it as paid, track it in the system.
- Record bank transfer payments
They transferred it? Record the payment, mark the invoice as paid.
- Late payment fees
Turn on optional late fees. Set the percentage or amount. Applies automatically if overdue.
- Custom payment terms per customer
Net 30 for this customer, due on receipt for that one. Set terms individually.
- Payment history tracking
See every payment a customer has made. Who pays on time, who's always late.
- Print invoices
Need a hard copy? Print it directly from the system.
- Attach files to invoices
Photos of completed work, signed documents, whatever the customer needs.
- Invoice status tracking
Draft, Sent, Paid, Overdue. Know which invoices need chasing.
Customer Management
All your customer info in one place. No more lost phone numbers.
- Store unlimited customers
No limits. Add as many as you need.
- Contact details
Name, email, phone, address. All the basics in one spot.
- Customer notes
"Always wants invoice by 5th of month" or "Gate code is 1234". Remember the details.
- View payment status
How much they owe, what's overdue, payment history. All on the customer page.
- Credit limits
Set a max credit limit for customers. System warns you if they're over it.
- Payment terms per customer
Net 30, net 60, due on receipt. Set different terms for different customers.
- See all jobs for a customer
Click the customer, see their entire job history.
- See all quotes for a customer
What quotes did you send them? Which ones did they accept? It's all there.
- See all invoices for a customer
Complete invoice history. What's paid, what's pending.
- Add recurring jobs for customers
Weekly service? Set it up once from the customer page.
- Edit recurring job schedules
Change frequency, pause it, cancel it. Manage recurring work easily.
- Financial summary
Total invoiced, total paid, outstanding balance. See it all at a glance.
Inventory & Stock Management
Know what you have. Know what you need. Stop running to the supplier mid-job.
- Track stock levels
How many of each item you have in stock. Updated automatically when used on jobs.
- Auto-deduct from jobs
Use 3 widgets on a job? Stock level drops by 3 automatically when you mark the job complete.
- Set cost price and sell price
What you pay for it vs what you charge. Track your margins.
- Markup percentages
Buy it for $10, charge $15. Set your markup, prices calculate automatically.
- Link items to suppliers
Running low on something? Know exactly who to order from.
- Preferred suppliers
Set your main supplier for each item. Makes reordering faster.
- Manual stock adjustments
Broke something? Found extra stock? Adjust the count manually.
- Stock takes
Count your physical stock, compare it to system stock, adjust as needed.
- Hide inactive items
Don't use something anymore? Hide it instead of deleting. Keeps history clean.
- Inventory categories
Organize items into categories. Electrical, plumbing, hardware, whatever makes sense.
- SKU/part numbers
Store manufacturer part numbers so you order the right thing.
- Item descriptions
Add notes about each item. Size, color, specifications, whatever helps identify it.
Supplier Management
Store all your supplier contacts and their product catalogs.
- Unlimited suppliers
Add as many as you need. No limits.
- Contact details
Name, phone, email, address, website. Everything in one place.
- Supplier notes
Account numbers, delivery times, who your contact is. Write it down.
- Product catalog per supplier
See what products you buy from each supplier.
- Active/inactive status
Stop using a supplier? Mark them inactive. Keeps your list clean.
Asset & Equipment Management
Track your tools and equipment. Service history, expenses, the whole lot.
- Asset database
Vans, tools, equipment. Store details for everything you own.
- Serial numbers
Record serial numbers for warranty claims and insurance.
- Purchase date and cost
When you bought it and what it cost. Good for depreciation tracking.
- Service history
Record every service. When it was done, what was done, how much it cost.
- Expense tracking
Repairs, fuel, maintenance. Track all costs associated with each asset.
- Service forecasting
Based on hours or kms, system tells you when next service is due.
- Hours logging
Track engine hours for equipment. Helps plan maintenance.
- Odometer logging
Track vehicle kilometers/miles. Know when services are due.
- Historical records
Complete history of services, expenses, and readings.
- Asset categories
Vehicles, tools, equipment. Organize assets however makes sense.
- Attach receipts and documents
Store photos of receipts, warranty documents, whatever you need.
Timesheets & Labor Tracking
Track hours worked. Approve timesheets. Run payroll easier.
- Clock in/clock out
Workers clock in when they start, clock out when they finish. Simple.
- Manual time entries
Forgot to clock in? Add the hours manually after the fact.
- Link to jobs
Record what job the time was spent on. Track labor costs per job.
- Custom entry types
Regular time, overtime, sick leave, holiday. Set up whatever categories you need.
- Approval workflow
Workers submit timesheets. You review and approve them before payroll.
- Labor rate categories
Different rates for different work. Apprentice rate, qualified rate, overtime rate.
- Notes on entries
Workers can add notes about what they did.
- Weekly/monthly summaries
See total hours worked per person, per week, per month.
Team Management & Settings
Add your team. Set permissions. Configure the system.
- Up to 30 team members
Add workers, office staff, whoever needs access.
- Role-based access
Owner, Manager, Worker, Viewer. Different roles see different things.
- Email invitations
Invite team members by email. They get a link to create their account.
- Business settings
Business name, address, tax numbers. All your company details.
- Tax configuration
Set your GST rate. Applies to all quotes and invoices.
- Regional settings
Timezone, currency, date format. Make the system work your way.
- Terms & conditions templates
Set your T&Cs once. Automatically appears on quotes and invoices.
- Custom labor rates
Set different hourly rates for different types of work.
- Custom pricing rules
Default markup percentages, minimum job fees, whatever pricing rules you use.
- SMS settings
Connect your SMS provider. Send quotes and invoices by text.
- Stripe settings
Connect your Stripe account to accept credit card payments.
- Multi-currency support
AUD and NZD. Pick your currency.
Mobile & Technical Features
Works everywhere. On everything. Even without internet.
- Progressive Web App (PWA)
No app store. Just open the website and it works like a native app.
- Works on any device
Phone, tablet, laptop, desktop. iOS, Android, Windows, Mac. All good.
- Works in any browser
Chrome, Safari, Firefox, Edge. Use whatever you want.
- Offline mode
No internet? Keep working. Data syncs when you're back online.
- Install to home screen
Add it to your phone's home screen. Opens like a real app.
- Responsive design
Looks good on small phone screens and big desktop monitors.
- Audit logging
Every change tracked. Who did what, when. Good for compliance.
- Data export
Export your data anytime. CSV format for accountants and spreadsheets.
- File storage
Upload photos, PDFs, documents. Stored securely in the cloud.
- Secure login
Password protected. Each business has its own separate data.
- In-app feedback system
Got an idea or found a bug? Send feedback directly from the app.
- Email support
Stuck? Email us. We actually respond.
That's a Lot of Features
And they all work right now. No "coming soon" nonsense. Try it free for 30 days.
Start Free Trial →